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NOTE: THE CONFERENCE IS BEING HELD AT THE BWI HILTON AND NOT THE BWI MARRIOTT.
The Hilton is located right behind the BWI Marriott. No refunds if you go to the wrong hotel.
www.msbasoloconference.org
Conference Procedures:
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Can we get a list of attendees before the conference?
We provide a list of all Saturday attendees with their names and addresses only in an Excel spreadsheet one week after the conference. We do not provide the list before the conference.
- How many attendees do you expect?
We have a limit of 200 attendees on Saturday and we usually have very close to that number and have sold out many years. But there are no promises.
- Can we participate in the Friday Program?
No. The Friday program is only two tracks which are from 8:00 AM - 1:00 PM. Each track only has room for 70 attendees. Most of the attendees also attend the Saturday program.
- What are the hours for vendors on Saturday?
We are asking that all vendors be completely set up by 8:00 AM Saturday. Registration begins at 8:00 AM. You may begin setting up as early as 6:00 AM. I will be there at 6:00 AM. It is not possible to set up the night before due to security reasons as all vendors will be located in the foyer.
We are asking all vendors to remain until 3:00 PM when the last breakout session begins. We have received complaints in the past about vendors who have left early. This is not the way you want attendees to remember you. You may start to break down as soon as the last session begins at 3:00 PM. Please remain until 3:00 PM or we leave disparaging comments about you at your empty table and on Facebook and Twitter.
- When will we know where our table is located?
We will tell you on Saturday morning. All vendors will be in the foyer. This is a new hotel with a wonderful "pre-function" space. We make every effort to accommodate the needs of vendors. However, electrical and phone needs and vendor booths sometimes necessitate specific locations. Please note that there is NO FREE Wi Fi service available in this area. There is Free WiFi service available in the lobby only.
We have ALL of the conference rooms at the BWI Hilton which works to the advantage of vendors and attendees. Continental breakfast and breaks will be set up in the foyer to encourage attendees to meet with vendors.
- Can we request a specific location?
In a word, NO. Since all vendors will be in the foyer outside the conference rooms and near the food, there is really no bad spaces. We make every effort to accommodate the needs of vendors. However, electrical and phone needs and vendor booths sometimes necessitate specific locations.
- What if I need an internet connection?
There is a charge for a login address for Wi-Fi in the vendor area. Please contact Monica Rodrigues by November 8, 2010 at mrodrigues@msba.org. DO NOT WAIT UNTIL THE DAY OF THE CONFERENCE TO REQUEST A CONNECTION.
- Will you provide name tags for vendors?
Yes. We will provide name tags for everyone you have listed as attending. If you did not provide all the names, please send those names to Monica at mrodrigues@msba.org. We will also provide blank name tags.
- How often will attendees be able to meet with vendors?
There will be four designated times when attendees can "officially" meet with vendors.
During the 45 minute registration from 8:00 AM - 8:45 AM
During three 20 minute breaks before the first breakout session and the last breakout session
Immediately before and after lunch.
Attendees are free to meet with vendors if they choose during the breakout sessions.
- Where can the vendors eat?
We will provide two box lunches for each paid vendor. If you need additional lunches, they are available for $30.00 (the actual hotel cost). Please contact us if you need additional lunches. Also, please contact us if you will NOT need two lunches as these are very costly. You can contact Monica Rodrigues at mrodrigues@msba.org regarding lunches.
If the thought of a turkey sandwich does not thrill you, there is a restaurant at the hotel but please let us know that you will not need a lunch so we do not purchase one for you.
- What happens if we are unable to attend the conference at the last minute?
We will still send you the list of attendees and your box lunch (just kidding about the lunch.)
- What is the dress code for vendors?
I leave that up to you. I am not your mother. Attendees will be casual although I always try to look radiant and stunning.
- May we ship our materials to the hotel?
Yes. Ship your materials to arrive on Friday, November 12 Ship them to BWI Hilton, 1739 West Nursery Road, Linthicum Heights, Maryland, USA, 21090.,MSBA SOLO CONFERENCE Attn: Sandy Kareskie.
You will also need to arrange to have them picked up if necessary.
The number of the hotel is 1-410-694-0808
- May we attend any of the sessions?
Vendors may sit in on any of the sessions if space permits. Seats are always for paid attendees. The rooms at the Hilton are larger than the Marriott so it should not be a huge problem.
- Is there anything else we need to know?
I respond best when treated like royalty. (I do not eat chocolate - only royal treatment works.).
Vendor Raffle:
- Is there a vendor raffle this year?
No. We are not going to have an official vendor raffle. We will be raffling an i-pad at lunch which is being donated by one of the vendors. We will have signs indicating that this vendor has donated an i-Pad. If you would like to donate another “large” prize we are willing to do that at lunch. Contact Pat Yevics for more details.
- Can we still raffle off a prize or service?
Yes.
- How will we let attendees know what we are raffling?
You will have to have a sign at your table. We will not be giving that information to attendees.
- How will we let attendees know they have won?
As in past years we will have a board where we will list vendors and prize winners.
- Can we make our raffle announcement at lunch?
No. The only drawing announcement at lunch will be for the i-Pad or any other item approved by Pat Yevics
- How many prizes can we raffle?
As many or as few as you like.
- When should we draw for our raffle prize?
I suggest that you draw for your prize after the start of the 1:30 breakout session. There will be a break at 2:30 and we can list all of the winners on the board which will give attendees time to pick up their prizes.
- Can we have our raffle whenever we like?
Yes.
- What can be raffled?
Anything that is not illegal and not too large to carry. Also, ask yourself if it is something you would like to win. But some good items include:
* A product, service or discount of your business, * Golf shirts, * MP3 players * Thumb drives * Wireless mouse* Gift certificates* Tech gadgets, * Creative raffle prizes generate excitement.
- Do I need to tell you what our raffle prize will be?
No.
- Can we give you our raffle prizes to give to attendees?
No. You are responsible for getting the prizes to the attendees.
- How will attendees participate in the raffle?
They can give you their business cards.
- What if they did not bring their business cards?
They are out of luck unless you bring some extra index cards or cards to allow them to write their names on the cards.
If you have any questions, please do not hesitate to ask. You can contact Pat Yevics 800-492-1964, ext 3039. You may also contact Monica Rodrigues at 800-492-1964, ext 3038.
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